Connect Google Calendar and auto-join meetings
With Google Calendar connected, Jevu watches your upcoming events and sends the bot to the meetings that match your rule, so you don’t have to paste links by hand.
In this article
Connect your calendar
- Open Settings → Connectors and click Google Calendar.
- Click Connect Google Calendar and sign in with the Google account that holds your meetings.
- Allow Jevu to see your calendar events. The access is read-only: Jevu reads your upcoming events and never edits your calendar.
- Back in Jevu, under Auto-join rules, choose an option in Meetings Jevu will join.
Choose which meetings Jevu joins
| Rule | Jevu joins |
|---|---|
| Off | No meetings. This is the default, so pick another rule to turn auto-join on. |
| All meetings | Every event with a Google Meet or Zoom link. |
| My meetings, where I am the organizer | Only the events you organized. |
| Internal only | Events where every other guest is on your email domain. |
| External only | Events with at least one guest outside your domain. |
The calendar connection and its rule belong to the current workspace. If you work in two workspaces, set them up in each one.
How auto-join works
- Jevu checks your calendar every minute and sends the bot one to two minutes before the meeting starts.
- It joins Google Meet meetings, and Zoom meetings once you’ve connected Zoom. If a Zoom meeting comes up while Zoom isn’t connected, you’ll see No bot was sent: Zoom is not connected in Meetings.
- It skips cancelled events, all-day events, events without a video link, and meetings that started more than 5 minutes ago.
- The first guest from outside your domain becomes the meeting’s contact, so the notes can go to the right person in your CRM.
- If you’re out of minutes, the bot doesn’t join and a notification appears under the bell icon.
A connected calendar helps with meetings you start by hand, too. Jevu finds the matching event and fills in the host and the invitees. The guest list is also what recap emails use when you send them to Everyone on the invite.
If something goes wrong
If the card says Please reconnect, Google didn’t give Jevu lasting access. Connect the calendar again and allow access to your events.
Disconnect your calendar
Go to Settings → Connectors → Google Calendar and click Disconnect. Auto-join stops in this workspace, while other workspaces keep their connection. Meetings Jevu has already recorded stay in your account.
To remove Jevu’s access on Google’s side as well, open your Google Account permissions and remove Jevu.
Still have questions?
Write to us at hi@jevu.ai and we’ll help you out.